PRIVACY POLICY 

This Privacy Policy describes how Mxis Partner ApS ("we", "us", or "our") collects, uses, and protects personal data when you visit our website, contact us, or engage us as a service provider. We are committed to processing personal data in compliance with Regulation (EU) 2016/679 (the General Data Protection Regulation, "GDPR") and applicable Danish law.

1. Data Controller

The data controller for the personal data processed under this Privacy Policy is:

Mxis Partner ApS

2300 København S

Denmark

Email: contact@mxispartneraps.eu

2. Personal Data We Collect

We collect personal data in the following situations:

When you contact us. If you send us an email, fill in a contact form, or call us, we receive your name, email address, phone number, and any information you choose to share in your message.

When you engage our services. As part of our service agreements, we collect contact details for your designated representatives, business information, and any data you provide for the delivery of our services (for example, supplier records for EUDR documentation, utility bills for carbon reporting, or correspondence forwarded to us under an EU representation mandate).

When you visit our website. Our website uses cookies and similar technologies. See our Cookie Policy for details.

3. Purposes and Legal Bases

We process personal data for the following purposes:

PurposeLegal BasisResponding to inquiriesArticle 6(1)(b) GDPR — pre-contractual measuresDelivering contracted servicesArticle 6(1)(b) GDPR — performance of a contractComplying with legal obligations (accounting, tax, regulatory)Article 6(1)(c) GDPR — legal obligationOperating and securing our websiteArticle 6(1)(f) GDPR — legitimate interestsDirect communication with existing clientsArticle 6(1)(f) GDPR — legitimate interests

4. Data Sharing

We do not sell personal data. We share personal data only with:

Service providers acting as data processors on our behalf (for example, our email provider, hosting provider, accounting software vendor) under written data processing agreements

Authorities and regulators when required by law

Your designated team contacts, when forwarding communications under a service mandate

Professional advisors (legal, accounting) when necessary

We do not transfer personal data outside the European Economic Area unless an appropriate safeguard under Chapter V of the GDPR is in place.

5. Data Retention

We retain personal data only for as long as necessary for the purposes for which it was collected:

Inquiry correspondence: 24 months from last contact

Client service records: duration of the engagement plus 5 years (in line with Danish bookkeeping requirements)

Communications received in our role as EU representative: as documented in the relevant service mandate

Accounting records: 5 years (Danish Bookkeeping Act / Bogføringsloven)

6. Your Rights

Under the GDPR, you have the right to:

Access the personal data we hold about you

Request correction of inaccurate data

Request erasure (subject to applicable retention obligations)

Restrict or object to processing

Receive your data in a portable format

Withdraw consent (where consent is the legal basis)

Lodge a complaint with the Danish Data Protection Authority (Datatilsynet, www.datatilsynet.dk)

To exercise any of these rights, contact us at contact@mxispartneraps.eu.

7. Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. These include access controls, encryption in transit, and staff confidentiality obligations.

8. Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date at the top reflects the most recent revision. Material changes will be communicated to active clients in writing.

9. Contact

For any questions about this Privacy Policy or our processing of personal data:

Mxis Partner ApS

Email: contact@mxispartneraps.eu

Phone: +45 91 79 02 20

Terms of Service 

These Terms of Service ("Terms") govern your access to and use of the website operated by Mxis Partner ApS at www.mxispartneraps.eu (the "Website") and any introductory or pre-contractual communications. Specific service engagements are governed by a separate written service agreement, which prevails over these Terms in case of conflict.

1. About Mxis Partner ApS

Mxis Partner ApS is a private limited company (Anpartsselskab) registered in Denmark.

Address: 2300 København S, Denmark

Email: contact@mxispartneraps.eu

2. Nature of Our Services

Mxis Partner ApS provides operational compliance support, documentation services, and EU representation services as described on the Website.

We do not provide legal advice. Mxis Partner ApS is not a law firm (advokatfirma) within the meaning of the Danish Administration of Justice Act (Retsplejeloven). Our services consist of document preparation, communication forwarding, and operational support. Where legal interpretation is required, clients are responsible for engaging qualified legal counsel.

We do not provide financial, tax, audit, assurance, or investment advice. Carbon footprint reports we deliver are calculations based on data provided by the client and do not constitute assurance or third-party verification. Compliance documentation we prepare does not constitute a certification or attestation of compliance.

3. Use of the Website

You may use the Website for lawful informational and contact purposes. You agree not to:

Use the Website in any way that could damage, disable, or impair its functioning

Attempt to gain unauthorized access to any part of the Website or its underlying systems

Use automated systems to scrape or extract content beyond ordinary browsing

Use Website content for unauthorized commercial purposes

4. Intellectual Property

The Website and all content on it (text, graphics, logos, images) are the property of Mxis Partner ApS or its licensors and are protected by applicable intellectual property laws. You may view and print pages for personal or internal business reference only.

5. No Warranty on Website Content

The Website is provided on an "as is" basis. While we make reasonable efforts to keep the information accurate and current, we make no representations or warranties about the completeness, accuracy, or suitability of any content. Information on the Website does not constitute advice and should not be relied upon as such.

6. Limitation of Liability for Website Use

To the maximum extent permitted by Danish law, Mxis Partner ApS shall not be liable for any indirect, incidental, consequential, or special damages arising from your use of or reliance on the Website. Liability for service engagements is governed by the relevant service agreement.

7. Service Engagements

The provision of any service by Mxis Partner ApS is subject to a separate written service agreement signed by both parties. No service is deemed engaged on the basis of Website content, marketing materials, or pre-contractual discussions alone.

The terms, scope, fees, deliverables, limitations, and liability provisions for each engagement are set out in that written service agreement.

8. Privacy

Our processing of personal data is described in our Privacy Policy.

9. Changes to These Terms

We may update these Terms from time to time. The "Last updated" date reflects the most recent version. Continued use of the Website after changes constitutes acceptance of the revised Terms.

10. Governing Law and Jurisdiction

These Terms are governed by the laws of Denmark, without regard to conflict of laws rules. Any dispute arising out of or in connection with these Terms shall be submitted to the exclusive jurisdiction of the Danish courts, with venue in Copenhagen.

11. Contact

For any questions about these Terms:

Mxis Partner ApS

Email: contact@mxispartneraps.eu

Phone: +45 91 79 02 20